Terms and Conditions
We are committed to protecting and respecting your privacy. This policy sets out the basis on which your personal data will be processed by us. Please read the following carefully to understand our views and practices regarding your personal data and how it will be treated by us. For the purpose of the Data Protection Act 1998 ("the Act") the data controller is Ecoganix Ltd ("we"). All enquires concerning our use or storage of data should be sent to firstname.lastname@example.org
1. Definitions and General
- “Ecoganix” means the company that has accepted the client’s request to provide the services.
- “Client” means any person, partnership or company whose request for the provision of services is accepted by Ecoganix.
- For the avoidance of doubt Ecoganix Limited itself shall have no liability whatsoever to the client under these conditions.
- These conditions shall apply to all services provided by Ecoganix to the client (“services”) unless otherwise agreed in writing. These conditions shall take effect to the exclusion of any other terms and conditions of the client or otherwise. No prior correspondence, addition to, variation or waiver of these conditions shall be binding unless agreed in writing by Ecoganix. the headings in these conditions shall not effect their construction or interpretation.
2. Provision of Services
- Ecoganix shall provide the services according to the written instructions received from the client from time to time for the fee agreed in writing. in default of agreement Ecoganix shall charge for the services at its usual rates for such work.
- Where a member of Ecoganix’ staff is named as the person to provide the services Ecoganix shall be entitled, on giving reasonable notice, to use other staff of comparable skill and experience to supply the services.
- Unless otherwise agreed in writing Ecoganix may correspond by the internet or other electronic media. In such cases Ecoganix will take reasonable steps to safeguard the security of the information transmitted, but will not accept liability for its security and confidentiality beyond these steps.
3. The Client’s Obligations
- The client warrants that all information provided by or for him to Ecoganix will be full and accurate.
- The client will be responsible for assessing the recommendations and advice given by Ecoganix and for any commercial decisions that it makes. The client is responsible for taking into account the limitations in the instructions given to Ecoganix, and commercial and other factors, of which the client and its other advisors are, or should be aware.
- The client will ensure that all legislative health and safety requirements are complied with in relation to employees of Ecoganix working on the client’s premises.
- The client will ensure that its employees attending Ecoganix’ premises will comply with statutory and Ecoganix’ health, safety, welfare, information technology and security arrangements.
- Delivery, maintenance and insurance of materials and equipment provided by the client shall be the responsibility of the client. Ecoganix will be responsible for its own materials and equipment.
- The client will indemnify Ecoganix against claims brought or threatened by third parties (including all liabilities, losses, reasonable legal fees and internal management and administrative costs arising from such claims) as a result of or connected with the services except to the extent that Ecoganix is legally liable to the client.
4. Payment Terms
- Unless otherwise agreed in writing all sums due to Ecoganix are due within 30 days of invoice date. Ecoganix reserves the right unilaterally to vary payment terms by giving prior written notice.
- If any payment is not made to Ecoganix by the due date: (i) Ecoganix reserves the right to cease to provide the services and, if it thinks fit, terminate the contract; (ii) the client agrees that payment for all services carried out by Ecoganix up to that date shall become due and payable forthwith whether or not an invoice has been issued in respect of that work and notwithstanding that 30 days may not have expired since the invoice date; and (iii) Ecoganix reserves the right to charge interest on any overdue payment at the statutory rate (interest act 1998).
- The client shall reimburse Ecoganix for all expenses properly incurred by Ecoganix in the discharge of the services.
- Ecoganix will add VAT to its charges and expenses at the applicable rate then in force.
- Ecoganix reserves the right to take up credit, bank and other references.
5. Ecoganix’ Warranties and Liability
- Ecoganix will use reasonable skill and care in carrying out the services. Ecoganix advice is based upon the business climate and circumstances prevailing at the time the advice is given. Ecoganix accepts no responsibility for any external factors, which may later change or fluctuate or have which Ecoganix cannot reasonably be, expected to be aware.
- The parties agree that Ecoganix’ advice will only apply in the context of the instructions given by the client to Ecoganix. Ecoganix will not accept liability for use by the client in any other circumstances.
- Any advice or recommendations given by Ecoganix as part of the services will not be binding on Ecoganix unless confirmed by Ecoganix in writing.
- Any work carried out for the client by Ecoganix outside the services and for which Ecoganix does not charge the client shall not be, or deemed to be, subject to any contract between Ecoganix and the client. Ecoganix will not expect or agree to the client relying upon such work and Ecoganix excludes all liability in contract and in tort, including for negligence, for such work.
- Ecoganix will not be liable for any of the following arising from provision of the services (including arising from Ecoganix’ negligence): (i) loss of anticipated profits or expected future business; (ii) damage to reputation or goodwill; (iii) damages, costs or expenses payable by the client to any third party; (iv) loss of any order or contract; or (v) indirect or consequential loss of any kind.
- Ecoganix will not be liable for (i) any failure or delay in carrying out the services attributable to any act or omission, or delay by the client, its employees or contractors; or (ii) any products supplied by a third party.
- The client shall bring any claim related to the services within two years of (i) the relevant incident; or (ii) the date when the client ought reasonably to have been aware of the existence of the claim. Ecoganix excludes liability for claims brought outside this time limit.
- The liability of Ecoganix in contract, negligence or otherwise relating to the services shall be limited to the reasonable cost of remedying any defect in the services or other matter constituting a breach and in no circumstances shall the liability of Ecoganix exceed the greater of £100,000 or one-and-one-half times the total paid by the client to Ecoganix for the services.
- Nothing in this clause 5 shall limit the liability of Ecoganix for death or personal injury caused by its negligence.
- Without prejudice to their other rights, a party may terminate the contract if (i) the other party commits a material irremediable breach or fails to remedy a material and remediable breach within 21 days of receipt of written notice to do so; (ii) the other party has an administrator or administrative receiver appointed over all or any of its assets or goes into insolvent liquidation; or (iii) an event within the scope of condition 9.2 Prevents or delays Ecoganix from carrying out the services for 60 consecutive days or more.
- Payment for all services carried out up to and including the date of termination shall be due on termination by the client pursuant to condition 6.1.
- Payment due on termination by Ecoganix pursuant to condition 6.1 shall include: (i) payment for all services carried out up to and including the date of termination; and (ii) reimbursement to Ecoganix of the cost of any commitments entered into by Ecoganix on the assumption that it would supply all the services.
7. Confidentiality and Intellectual Property
- Subject to the following and to clause 2.3 Ecoganix will treat as confidential all trade secrets and confidential information received from the client relating to the services concerning the client or its business. Ecoganix will not disclose such information to a third party without the prior written consent of the client.
Ecoganix may use information obtained while providing the services for the compilation of statistics.
- All information and advice provided by Ecoganix to the client is for the sole use of the client and shall not be disclosed or made available by the client to any third party without the prior written consent of Ecoganix.
- Neither party shall be prevented from disclosing information which: (i) is or becomes public knowledge; (ii) is or becomes known from other sources without restriction on disclosure; (iii) is required to be disclosed by law; or (iv) the recipient party can prove is or has been independently developed by the recipient.
- The client will neither display nor use either the name “Ecoganix” or the Ecoganix logo nor will the client disclose to any third party Ecoganix’ involvement in the services without the prior written consent of Ecoganix, unless legally required to do so.
- All copyright in working papers, reports and other materials produced by Ecoganix shall vest in Ecoganix, but the client may circulate copies of such within its own organisation.
8. Ecoganix Staff
- The client shall not during the provision of the services or within 6 months after the completion of the such without Ecoganix’ prior written consent offer employment to any member of Ecoganix staff (of the level of consultant or higher) who has carried out work in connection with the services or engage any such person either directly or indirectly to provide services to the client.
- If the client is in breach of condition 8.1 the client agrees to pay to Ecoganix, on demand, a sum equal to 30% of the total annual remuneration package paid by Ecoganix to the member of its staff concerned prior to his/her departure. the client acknowledges that this sum represents a genuine and fair assessment of the likely loss to Ecoganix.
- If two or more parties engage Ecoganix to supply services in respect of a particular contract then such parties shall be jointly and severally liable for payment for the services.
- Ecoganix will not be liable for any failure or delay in carrying out the services due to any circumstances beyond its reasonable control.
- Any notice by either party shall be deemed to have been properly given if delivered by hand, or sent by first class recorded delivery post to the other party at its address notified in writing, and shall be deemed to have been delivered two working days after the date of posting.
- Any condition found to be invalid or unenforceable shall be severed, and the remaining conditions shall continue to be valid and enforceable as if the contract had been agreed without the invalid or unenforceable condition.
- The contract to which these terms and conditions apply shall be governed by english law and the parties submit to the non-exclusive jurisdiction of the english courts.
- Conditions 7 and 8 shall remain enforceable irrespective of termination of the contract or completion of the services for whatever reason. termination or completion shall not prejudice the accrued rights or liabilities of either party.
- A person who is not a party to this contract has no right under the contracts (rights of third parties) act 1999 to enforce any condition of this contract. this does not affect any right of a third party, which exists other than pursuant to that act.
- Ecoganix operates a standard record retention period for contract delivery information of six years post final invoice. by specific contract instructions this may be varied to meet client requirements. secure retention beyond the standard period may attract an additional charge.
9 Ingmanthorpe Hall
West Yorkshire LS22 5EH
Tel: 01423 870534